English (UK) 
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Clwb Hwylio Pwllheli Sailing Club
Rules -
Revised January 2018 (subject to Management Committee ratification)
This section of the rules is only concerned with the use of the Club building facilities by members and their guests and temporary members. The rules set out below are a common-sense interpretation of the principles expressed in the Byelaws (Para 35.1), which form part of the Club's Articles of Association. They are concerned only with the day-to-day use of the Club's premises. Rules concerning the conduct of activities on the water and Club Racing are not covered in this document.
1. General:- Members of the Club, their guests and visitors, may use the club premises and any other facility of the Club entirely at their own risk and implicitly accept:- The Club will not accept any liability for personal injury arising out of the use of the Club premises, and any other facilities of the Club or out of participation in any race/event organised by the Club either sustained by members, guests or visitors, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of the officers, committee or servants of the Club.
2. Membership: Applications for membership of the club is available on-line, on the members section of the CHPSC web site here. Membership is open to everyone.
3. Data Protection:- The Club keeps its membership records securely on computer and on a paper files. During the membership application process applicants to membership will be asked to confirm their consent to their details being kept by CHPSC on computer and paper files (as set out in our data- protection policy) for the purpose of maintaining membership records; contact and communication purposes; to receive relevant information from the Club including the distribution of official notices; to receive the Club e-newsletters; delivery of annual calendar; renewal requests and discount process associated with your club membership by Plas Heli, the operating company of the Welsh National Sailing Academy and Events Centre. We comply with the Data Protection Act 1998 and the new General Data Protection Regulation (GDPR) which come into effect on 25 May 2018. Please refer to our Data Protection Policy - here.
4. No person who has been rejected as a candidate for election or expelled under the rules of the Club will be allowed club membership benefits.
5. Visiting Yachtsmen arriving be sea may become Temporary Members by making such an application on-line.
6. Fees and Non-payment of Fees. Annual subscriptions relate to a calendar year and if not paid within one months of becoming due are deemed to be in arrears and membership status and benefits are withdrawn.
7. With the exception of Guide Dogs animals are not allowed on Club premises for hygiene reasons
8. No wet clothes or sailing equipment shall be taken into the Bar or restaurant.
9. No food to be brought into the Club other than by dispensation of the Committee / Plas Heli.
10. The presence of children in the Clubroom (children defined as being under 16 years of age), is welcome until 9.30 pm. After 9:30 pm however the Clubroom is essentially an adult environment. At all limes the bar staff has the Management Committee's authority to request that children leave the Clubroom if their behaviour is judged to be unacceptable, particularly when the Clubroom is crowded. These restrictions are in the interest of the safety of the children and the enjoyment of members in general.
11. Clean, dry conventional clothes are expected to be worn in the Bar and Clubrooms. In the interest of safety, footwear should be worn when on Club premises.
12. Members' membership cards should not be passed on to non-members, for any purpose and especially not for the purpose of receiving club members' discount.
13. In the interest of security and safety, members are asked to draw the attention of Plas Heli staff to the presence of suspicious person/s
14. Members are requested not to take Glassware, Cutlery and Crockery away from the Club premises.
15. Members shall not personally reprimand Plas Heli staff.
16. A cashless point of sale system operates for Bar purchases which Members are requested to use by making prior deposits of money on to their cards.
17. Complaints. Any complaints should be referred to a Flag Officer by
Stephen Tudor
Hon. Secretary - Ysgrifennydd anrhydeddus Clwb Hwylio Pwllheli Sailing Club
Clwb Hwylio Pwllheli Sailing Club is a Company Limited by Guarantee is registered in Wales number 673674.
Registered business address: Hafan, Glan Y Don, Pwllheli, Gwynedd, LL535YT
E-mail disclaimer
Rules Document updated 21/01/2018
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CHPSC - Rules (section 35 Byelaws)
Clwb Hwylio Pwllheli Sailing Club – Rules (Updated and Approved by MC on 30/01/2018)
Clwb Hwylio Pwllheli Sailing Club (CHPSC) is a members’ club limited by guarantee and is a Community Amateur Sports Club (CASC).
Section 35 of the ‘Articles of Association’ enables the Officers and Management Committee of CHPSC to issue Byelaws ‘Rules’ for the proper conduct, management and governance of the Club and these will be applied for the benefit of the members; individually and collectively.The Officers will, from time to time, review these ‘Rules’ as found necessary with changing circumstances.
Membership and Membership Fee
Membership of CHPSC is from 1st January to 31st December and must be renewed annually
Applications and renewals of CHPSC membership is on-line, on the members section of the CHPSC web site.
Membership of CHPSC is open to everyone, without favour or discrimination.
The fees and entry fees (if any) will be set by the Management Committee annually
The Management Committee can, at its discretion, change the membership Categories as it finds necessary with changing circumstances.
Annual subscriptions relate to the calendar year and if not paid within one month of becoming due are deemed to be in arrears and membership status, and benefits, will be withdrawn.
Membership is personal to the member and it cannot be assigned or delegated to another person.
Members Privileges
Members will, amongst other things, be entitled to the following:
• a members’ card;
• discount at the Plas Heli bar for drink (not food);
• allowed to store a dinghy in the compound;
• discount on berthing fees on the Plas Heli Pontoons;
Use of the Members Card and Benefits
A cashless point of sale system operates for Bar purchases which Members are requested to use by making prior deposits of money on to their membership card.
The card should always be presented at the till to enable a discount to be applied. A discount will only be applied if a valid card is presented at the time of purchase and that the membership status has been confirmed by CHPSC to Plas Heli and to the Franchisee. (this could take a few days so please pay your membership fees in advance of your visit to ensure a discount on your purchase)
The card must not be passed on or shared with non-members, for any purpose, and especially not for receiving club members' discount.
A person who has been rejected as a candidate for membership or expelled under the rules of the Club will not be allowed club membership benefits.
House Rules
Members of CHPSC, their guests and visitors must abide by the ‘House and Licencing Rules’ published from, time to time, by Plas Heli the operating company for the Welsh National Sailing Academy and Event Centre or the Franchisee.
Officers of The Club
The Articles of Association set out the process for the election of the Flag Officers and Management committee, together with the conduct of meetings including the Annual General Meeting.
Changes to these Rules
Section 35 byelaws ‘The Rules’ can be amended or repealed, by the CHPSC Management Committee by majority vote, as they consider necessary or expedient or convenient for the proper conduct and management of the Club.
The ‘Rules’ must be consistent with our Memorandum and Articles and must not be in breach of any statutory provision.
Memorandum and Articles of Association
These will be published here shortly but see the background notes below for an overview..
Car Park
Members may use the carpark
Liability Disclaimer
Use of the facility is entirely at their own risk and implicitly accept:- The Club or Plas Heli will not accept any liability for personal injury arising out of the use of any of the facilities or out of participation in any race, cruise social event, other any other events organised by the Club either sustained by members, guests or visitors, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of the officers, committee or servants of the Club.
Data Protection
The CHPSC Officers are committed to protecting your privacy and have an obligation to perform their duties for the proper management and governance of the Club. For this purpose, personal data will be collected, store and used in accordance with our ‘Privacy and Data Protection Policy.’
Complaints
Any complaints should be referred to a Flag Officer by e-mail to
The Flag Officers will then follow the Club's Disciplinary Procedures published here
Members shall not personally reprimand Plas Heli or Franchisee staff.
General
In the interest of security and safety, members are asked to draw the attention of Plas Heli and Franchisee staff to the presence of suspicious person/s
..........................................................................................................................................
Background Notes to Rules and Byelaws
CHPSC - Rules 2018 (section 35 Byelaws)
Prepared by Stephen Tudor Hon Sec.
The club was formed by Memorandum of Association 1960 (Memorandum). This sets out the objects for which the company was established, principally ‘to promote and further the sport of yachting and sailing, amongst members, in Cardigan Bay’ (3a)
The Articles of Association (Articles) sets out how the company will fulfil the objectives set out in the Memorandum. The Articles have been revised many times and was replaced in its entirety in 2003. There have been some subsequent minor amendments/additions to the Articles by ‘Special Resolutions’. An example was a Special Resolution at the AGM in 2010 to allow electronic communications with members. The Memorandum, Articles and Special Resolutions are registered with Companies House.
Section 35 of the Articles enables the Management Committee to ‘... make, alter and repeal any byelaws they consider necessary or expedient or convenient for the proper conduct and management of the Club’ BUT may not be inconsistent with our Memorandum, Articles or in breach of any statutory provision.
Updated 7th January 2021
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Clwb Hwylio Pwllheli Sailing Club
Privacy and Data Protection Policy
CHPSC complies with the new General Data Protection Regulation (GDPR) which came into effect on 25th May 2018
Clwb Hwylio Pwllheli Sailing Club (CHPSC) is a members' club - a company limited by guarantee.
CHPSC is run by volunteers for the benefit of its members.
The Flag Officers and Management Committee of CHPSC have an obligation to perform their duties for the proper management and governance of the Club for the benefit of the members and to comply with the Rules of the Governing Bodies and other regulatory authorities. To fulfil this role, CHPSC will collect and use personal data.
This policy (together with any other documents referred to in it) describes what personal information we collect or obtain about you and how we use it.
Your consent to this privacy policy
In the membership application process the applicant will be asked to confirm their consent to their details being kept by CHPSC on computer and paper files for the following purposes:
- maintaining membership records;
- contact and communication purposes;
- to receive relevant information from the Club including the distribution of official notices;
- to receive the Club e-newsletters;
- delivery of annual calendar;
- renewal requests and discount process associated with your club membership by Plas Heli, the operating company of the Welsh National Sailing Academy and Events Centre.
If you undertake any of the following activities and provide personal data to us we will endeavour to make it clear why we need it and to obtain your specific consent to use it. Unless otherwise notified you will be treated as having consented to our use of your personal data under the terms of this Policy if you then:
- visit the CHPSC web site or any of our associate websites
- become a member of the CHPSC;
- join any CHPSC committee or volunteer in any other capacity;
- subscribe for the CHPSC e-newsletters and updates;
- or any child for whom you are responsible participates in a club activity;
- become an instructor;
- use any of our facilities or the facilities of Plas Heli, the Welsh National Sailing Academy and Event Centre
- obtain any goods or services from us;
- participate in any sporting event, experience day, boat show, or sporting competition run by us;
- enter a competition, promotion or survey run by us;
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Clwb Hwylio Pwllheli Sailing Club, Glan y Don, Pwllheli, Gwynedd LL53 5YT
Information we receive or collect about you
Information you give us
You may give us information about you by filling in forms on the CHPSC web sites (or any of our associated event web sites), completing paper forms or by corresponding with us by telephone, e-mail or otherwise. This includes information you provide when you do any of the following things: -
- Track and Trace forms for Covid-19 records
- become a member of CHPSC, renew your membership or amend or update your membership details;
- subscribe for e-newsletters and updates;
- pay for dinghy storage
- purchase any of our merchandise, goods or services;
- register as a volunteer;
- register for training or coaching programmes;
- join any CHPSC committee;
- enter or sign up for any sporting event, social event, race or cruise;
- in relation to the CHPSC website, when you do any of the following things:
- register, visit or use any CHPSC or associated websites;
- search our website for information, guidance, a product or service;
- participate on club associated social media pages or groups;
- report a problem with any CHPSC website;
- participate or enter a competition, promotion or survey run by CHPSC.
The information you give us may include
The information collected will be appropriate for the purpose intended only and may include the following:
- your name;
- your address;
- e-mail address;
- telephone number/s;
- boat details;
- names of partners;
- children's names and ages for the purpose of membership categories.
Additional Information we collect about you when you visit the CHPSC or associated websites
We may collect additional information about you when you visit the CHPSC web site (or any of our associated web sites) and this may include the following:
- technical information, including the Internet protocol (IP) address used to connect your computer or mobile device to the internet;
- your login information;
- browser type and version;
- time zone setting;
- browser plug-in types and versions;
- operating system and platform;
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time);
- products you viewed or searched for;
- items purchased and the cost of those items including any discounts;
- page response times, download errors,
- length of visits to certain pages,
- page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page
- we may receive information about you from others on your behalf or at your request, for example if:
- any person makes a booking on your behalf;
- you are a minor and your parent or legal guardian provides us with information about you on your behalf.
How we use your information
We use information held about you to fulfil our obligations to you in the following ways:-
- to administer your membership of CHPSC and provide membership information and membership benefits to you;
- to provide you with any products and services that you request from us including: race entries; participation events; social events; coaching and training services;
- to register you as a volunteer, committee member or in some other capacity;
- to perform management and governance duties of the Club for the benefit of the members;
- to comply with the Rules of the Governing Bodies and other regulatory authorities;
- to consider any complaints made to us about you which is of legitimate concern to us.
We use the information to keep you updated in the following ways:
- By e-newsletter:
- to notify you about changes to our membership benefits, products, facilities or services;
- to notify you about club activities, achievements and articles which we feel may be of interest to you;
- to provide you with information about other goods and services we offer;
- By web site information and Articles:
- to ensure that content from the site is presented in the most effective manner for you and for your computer or mobile device;
- to administer the site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to identify and implement improvements in the operation of the site, the content included on the site and the way in which content is presented;
- to allow you to participate in interactive features of the site, when you choose to do so;
- as part of our efforts to keep the site safe and secure;
- to measure or understand the effectiveness and relevance of advertising on the site.
Retention of your information
We may keep and process your personal data for so long as you remain a member.
Where your membership lapses we may retain your data for up to two years for the purpose of facilitating the renewal of your membership.
We may also retain and process your personal data in a format that does not permit identification of you for historical and statistical purposes.
Where we store information about you
All data collected will be kept securely on computer and paper membership forms on files. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Passwords and PIN numbers
Where we have given you (or where you have chosen) a password or PIN number which enables you to access certain parts of the CHPSC website, you are responsible for keeping this password or PIN number confidential. We ask you not to share passwords and PIN numbers with anyone.
Use of the Internet
The transmission of information over the internet is not completely secure. We will do our best to protect your personal data, we cannot, however, guarantee the security of your data transmitted to us and consequently any transmission to us is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
The CHPSC web site is SSL certified and uses HTTPS - SSL (Secure Sockets Layer) is the standard security technology for establishing an encrypted link between a web server and a browser. This link ensures that all data passed between the web server and browsers remain private and integral.
Your rights
If we retain your personal data after you cease to be a member of CHPSC, or cease to hold the capacity in which the personal data was obtained from you then you have the right to ask us not to process your personal data. You can exercise this right at any time by contacting us at by e-mail
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access your Information
You are entitled to have access to the information we hold about you. Access request must be made by e-mail to the CHPSC Hon. Secretary
We will respond within a reasonable period but not more than 14 days. This request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on the CHPSC website and, where appropriate, notified to you by e-newsletter. Please check back frequently to see any updates or changes to our privacy policy.
Contact details
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the Hon Secretary
We comply with the Data Protection Principles, the Data Protection Act 1998 and the new General Data Protection Regulation (GDPR) which came into effect on 25 May 2018.
Data protection principles
Schedule 1 to the Data Protection Act lists the data protection principles in the following terms:
- Personal data shall be processed fairly and lawfully and, in particular, shall not be processed unless –
(a) at least one of the conditions in Schedule 2 is met, and
(b) in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met. - Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
- Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
- Personal data shall be accurate and, where necessary, kept up to date.
- Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- Personal data shall be processed in accordance with the rights of data subjects under this Act.
- Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
- Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Privacy and Data Protection Policy Document updated and approved by Management Committee 12th November 2020
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CHPSC, as a Not for Profit organisation is deamed to be excempt from notification under the provisions of the Data Protection Act 1998.
CHPSC must however comply with the provisions of the 1998 Act.
The eight data protection principles are:
- Personal data shall be processed fairly and lawfully and, in particular, shall not be processed unless –
(a) at least one of the conditions in Schedule 2 is met, and
(b) in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.
- Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
- Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
- Personal data shall be accurate and, where necessary, kept up to date.
- Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- Personal data shall be processed in accordance with the rights of data subjects under this Act.
- Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
- Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Members of Clwb Hwylio Pwllheli are asked to make the following positive declaration as part of the Membership application form:
I consent to the above details being kept on the CHPSC computer and paper files (as set out in our data- protection policy) for the purpose of contacting me, receiving relevant information from the Club, receiving Club e-newsletters, for delivery of annual calendar, renewal requests and the administration of your club membership discount entitlement by Plas Heli.
Updated December 2017
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| CYN FORLYWYDDION - PAST COMMODORES | |
| S Owen | 1958-1959 |
| E R Wilson | 1959-1961 |
| C C Davies | 1961-1962 |
| G R Haggas | 1962-1964 |
| M Mitchell | 1964-1965 |
| J Read | 1965-1966 |
| C D Yapp | 1966-1967 |
| A Holton | 1967-1968 |
| J Fenn-Wiggin | 1968-1969 |
| D Chapman | 1969-1970 |
| A Slater | 1970-1971 |
| T Mosedale | 1971-1972 |
| J Fenton | 1972-1973 |
| A. W. Maley | 1973-1974 |
| D. G. Smith | 1974-1976 |
| J Fenn-Wiggin | 1976-1977 |
| H Tudor | 1977-1978 |
| M J DeSaram | 1978-1979 |
| J W Peacock | 1979-1980 |
| J Hall | 1980-1981 |
| R A Jordan | 1981-1982 |
| M S Mackley | 1982-1983 |
| M E Healy | 1983-1984 |
| D. Thatcher | I984-I985 |
| G R E Evans | 1985-1986 |
| J R Histon | 1986-1987 |
| I G T Douglas | 1987-1988 |
| K Deakin | 1989-1990 |
| W Humphreys | 1990-1991 |
| D R Peters | 1991-1992 |
| A Jones | 1992-1994 |
| D K Williams | 1994-1996 |
| E G Hughes | 1996-1998 |
| G Williams | 1998-2000 |
| RTudor | 2000-2002 |
| G F Evans | 2002-2004 |
|
G Hughes-Jones
|
2004-2006 |
| R Sambrook | 2006-2008 |
| DHulse | 2008-2010 |
| P Ranner | 2010-2012 |
| S Tudor | 2013- 2014 |
| R Lowe | 2015 - 2017 |
| E Owen |
2017 - |
Eifion Owen is the 43rd Commodore of Clwb Hwylio Pwllheli Sailing Club.
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- Trawiadau: 14234
CHPSC moved to our new home in Plas Heli, the Welsh National Sailing Academy and Events Centre in July 2015. This move happened in the middle of a very busy summer.
There has been a lot of changes in the way we operate in the new environment and it is important that we listen to the opinions of our customers so that we can improve the service and experience for the benefit of all of our members, visitors and guests.
Could you please complete the following short survey - the information will be of assistance to the Sailing Club and Plas Heli teams in preparing for the activities in the Spring.
Thank you.
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Clwb Hwylio Pwllheli Sailing Club
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Mae cynnwys y neges hwn yn gyfrinachol ac wedi ei fwriadu ar gyfer y person neu'r personau y cyfeiriwyd y neges atyn nhw. Os nad chi yw'r sawl oedd i dderbyn y neges, yna gwaherddir chi rhag ei ddefnyddio, ei ddosbarthu, anfon ymlaen, argraffu neu gopïo heb dderbyn caniatâd ysgrifenedig yr awdur. Os nad chi yw'r person neu bersonau y cyfeiriwyd y neges ato, yna rydych wedi derbyn y neges drwy gamgymeriad a byddem yn ddiolchgar pe byddech naill ai'n ffonio 01758 613343 a gofyn am yr anfonwr/wraig neu ddychwelyd yr e-bost at yr anfonwr/wraig.
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The contents of this message are confidential, and are intended solely for the person or persons addressed. If you are not the intended recipient, any use, dissemination, forwarding, printing or copying of this message is strictly prohibited unless written authority is given by the author. If you are not the addressed person or persons, be advised that you have received this message in error and we would be grateful if you could telephone 01758613343 and ask for the sender or return the email to the sender.
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